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On
this the 19th day of January, 2010, the City Council
for the City of Sonora met in Regular Session in the Council
Chambers of City Hall with the following to wit:
CALL TO ORDER: Special Guest, Amy Hernandez, called the meeting to order and led those present in the “Pledge of Allegiance” and the “Texas Pledge”. Father Christopher Roque gave the Invocation. CITIZEN AND VISITORS COMMENTS: Councilmember Bradley and a second by Councilmember Neal gave Brigitte Rogers a 5-minute allotment to speak. All members were in favor of the motion. Ms. Rogers addressed the Council regarding the financial status of the City and the status of the investigation on the former City Manager. CONSENT AGENDA: The following items were listed on the consent agenda: a. Consider approval of December 15, 2009 Regular Meeting minutes b. Consider approval of December 29, 2009 Special Meeting minutes c. Sutton County Appraisal District monthly report d. Quarterly Investment report e. Quarterly Fire Department report f. Quarterly SEDC Financial report g. Quarterly Chamber of Commerce Financial Statement h. Quarterly Friends of Historic Sonora Financial report: July – Dec 2009 A
motion was made by Councilmember Neal to approve the items on the
consent agenda as submitted.
The motion was seconded by Councilmember Hernandez and
carried the following votes: RELAY FOR LIFE: Ms. Miller informed the Council that Stacy Fisher had presented her with the site plan and comprehensive liability insurance as requested at the last City Council meeting for the Relay for Life event to be held on April 17th in the downtown area. Ms. Fisher made a short presentation to the Council regarding the support of the downtown businesses and sponsors of the event. A motion to approve the site plan as presented was made by Councilmember Neal. Councilmember Dover seconded the motion and the following votes were cast:
AYES: All members shown present EMPLOYMENT AGREEMENT: A motion to approve the Employment Agreement between Judy Miller and the City of Sonora as discussed at the Special Meeting on December 29, 2009 was accepted on a motion by Councilmember Dover and seconded by Councilmember Hernandez. The votes were as follows:
AYES: All members shown present GOALS AND OBJECTIVES MEETING: A motion was made by Councilmember Dover to schedule a “Goals and Objectives” meeting with the City Manager for Tuesday, January 26, 2010 at 5:00 pm. Councilmember Neal seconded the motion. Councilmember Bradley recommended the meeting be held on Thursday, January 28th at 6:00 pm. The following votes were cast on the motion made by Councilmember Dover:
AYES: Councilmembers Dover, Neal and Hernandez 2008-2009 AUDIT: Diane Terrell, representing Davis, Kinard & Co., presented the Council with the 2008-2009 audit. Ms. Terrell issued a clean opinion on the audit but noted a significant decrease in the General Fund attributed to the decrease in sales tax revenue. Lengthy discussion was held regarding the use of a pre-audit and an official audit. Ms. Miller asked the Council to continue discussion of the audit at the February 16th meeting. A motion was made by Councilmember Neal to continue approval of the audit until February 16. The motion was seconded by Councilmember Dover and carried the following votes:
AYES: All members shown present SCAD ASSESSMENT AND COLLECTION CONTRACT: A motion was made by Councilmember Bradley to approve the contract with the Sutton County Appraisal District for assessment and collection of city taxes. The motion was seconded by Councilmember Hernandez and carried the following votes:
AYES: All members shown present FIRE DEPARTMENT OFFICERS: The following officers were submitted by the Sonora Volunteer Fire Department for approval by the Council for 2010:
Chief – Rick Cearley A motion was made by Councilmember Dover to accept the appointments of the 2010 Fire Department Officers as suggested. The motion was seconded by Councilmember Neal and carried the following votes:
AYES: All
members shown present ELECTION DAY POLL LOCATION: Patti Prather asked the Council for permission to file for pre-clearance from the Department of Justice to conduct City Elections on May 8, 2010 at the SISD Administration Building in order to share a polling place with the school district. A motion was made by Councilmember Bradley to approve the poll location and request pre-clearance from DOJ. The motion was seconded by Councilmember Dover and carried the following votes:
AYES: All members shown present STREET MTCE. SALES TAX PRE-CLEARANCE: The City Secretary requested permission to file for pre-clearance from the Department of Justice to add a proposition for the reauthorization of a one-fourth of one percent sales tax for street maintenance to the ballot for the May 8, 2010 election. A motion was made by Councilmember Bradley to approve the reauthorization election pre-clearance. Councilmember Hernandez seconded the motion and the following votes were cast:
AYES: All members shown present RESOLUTION
NO. 2010-R-01: ORDER
OF ELECTION: A
motion was made by Councilmember Hernandez to approve Resolution
No. 2010-R-01 ordering an election to be held on May 8, 2010.
Councilmember Bradley seconded the motion and the following
votes were cast:
AYES: All members shown present REPORTS: Monthly reports were submitted for Council review from the police department, senior center, Friends of Historic Sonora and the City Secretary’s office. Ms. Miller informed the Council that additional reports would be submitted at future meetings. No action was taken. ANNOUNCEMENTS AND FUTURE AGENDA ITEMS: Ms. Miller and members of the Council announced that future agenda items included a public hearing on the use of the hotel/motel tax, annual budgets from the Friends of Historic Sonora, Historical Society and Chamber of Commerce, TMRS information, status of construction report from the WWTP, V-TEC investigation, systems analysis on fuel sales at the Airport, water usage analysis and the addition of “Presentations & Recognitions”. ADJOURNMENT: There being no further business to discuss, Mayor Davenport adjourned the meeting at 5:07 pm on a motion by Councilmember Dover and a second by Councilmember Neal. Mayor
Davenport
Mayor
Pro-Tem Dover Councilmember Bradley City Secretary
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