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CITY OF SONORA
AGENDA
City Council Regular Meeting 4:00 p.m., Tuesday, March 18, 2008 City Hall 201 E. Main Sonora, Texas 76950
All items are subject to action
Gloria Lopez, Mayor Thomas Adkins, Councilmember Virgil Polocek, Councilmember James J. (Jim) Polonis, City Manager Smith Neal, Councilmember Elizabeth Wallace, City Attorney Jana Dover, Councilmember Patti Prather, City Secretary 1. Call to order
2. Invocation
3. Pledge of Allegiance
4. Consider approval of February 12, 2008 Special Meeting minutes
5. Consider approval of February 19, 2008 Regular Meeting minutes
6. Consider approval of January and February Sutton County Appraisal District monthly reports
7. Consider variance for 2 residences on one tract Planning and Zoning Case No. 406 Hector Aparicio Martinez Abstract 809 Section 54 610 Cornell St.
8. A. Consider installation of a self-service fuel facility at the Sonora airport B. Consider request for discounted fuel for Angel Flight Missions C. Request Airport FBO be left unlocked
9. Presentation and final approval of the infrastructure Preliminary Engineering Feasibility Reports for water and wastewater, specifically a combination of gravity and vacuum system wastewater collection system
10. Consider appointment of City NIMS Compliance Coordinator
11. 1st reading – Resolution No. 398: Authorizing expenditure to Ross family in the amount of $200,000.00 to promote new or expanded business development
12. 1st reading – Resolution No. 399: Authorizing expenditure to Taqueria El Torrito #2 in the amount of $40,000.00 to promote new or expanded business development
13. SIDC Public Hearing: Proposed project to provide $65,000 in additional funds to assist the Sutton County Historical Society in the creation of the Old Sonora Ice Ranch Museum.
14. Public Hearing: Annexation of 1.89 acre tract (Abstract 315, Sec 85) and .243 acre tract (Abstract 1186, Sec 84) Thompson Hill
15. Consider acceptance of donation of STECK unlocking tool to Police Department
16. Review and consider annual racial profile report
17. Consider bid proposals on uniform and janitorial service contract
18. Consider cancellation of May 10, 2008 General Election
19. Consider changing Christmas Eve and New Year’s Eve holiday to the Friday after Christmas and New Year’s
20. Consider approval for payment of City Manager membership dues to local Lions Club
21. Consider acceptance of resignation of City Secretary
22. Executive Session: Deliberations about Personnel Matters: in accordance with Texas Government Code 551.074. Discuss and consider appointment of City Secretary
23. Reconvene into open session and consider action, if any regarding the appointment of City Secretary discussed in Executive Session.
24. Public Comments
25. Adjournment
This is to certify that I, Patti Prather, posted this Agenda on the glass front door of the City Hall, facing the outside at ________ a.m. on ________________, 2008.
________________________ Patti Prather City Secretary
Notes to the Agenda:
1. “The City Council for the City of Sonora reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices) and 551.086 (Economic Development).”
2. In compliance with the Americans with Disabilities Act, the City of Sonora will provide reasonable accommodations for persons attending City Council meetings. To better serve you, requests should be received 72 hours prior to the meetings. Please contact Patti Prather, City Secretary, at (325) 387-2558.
*************************************************************************** UNAPPROVED MINUTES
STATE OF TEXAS §
COUNTY OF SUTTON §
CITY OF SONORA §
On this the 19th day of February, 2008, the City Council of the City of Sonora met in Regular Session at 4:00 p.m. in the City Council Chambers of City Hall with the following to wit:
Gloria G. Lopez, Mayor Virgil Polocek, Councilmember Smith Neal, Councilmember Thomas Adkins, Councilmember Jana Dover, Councilmember James Polonis, City Manager Elizabeth Wallace, City Attorney Patti Prather, City Secretary
Others attending all or part of the meeting were Craig Nolen, Kathleen Nolen, Miguel G. Luna, Catherine McClendon, Judge Carla Garner, RoseMary Jones, Rex Ann Friess, JoAnn Hernandez, Rick Cearley, Carl Teaff, John Paul Friess, Joe Will Ross, Brandon Benedict, Charles McDonald, Brad Hull, Fernando Ibarra, Bryn Humphrey, Mary Humphrey, Tim Jarratt, Chief Edward M. House, Juanita Mesa, Sue Moore and Tony Lane.
Mayor Lopez opened the meeting at 4:10 p.m. The invocation was given by Councilmember Smith Neal followed by the “Pledge of Allegiance”.
MINUTES: A motion was made by Councilmember Polocek to approve the minutes of the January 15, 2008 Regular Meeting as written. The motion was seconded by Councilmember Adkins and carried the following votes:
AYES: All members shown present NOES: None
RESOLUTION NO. 397: Authorizing the expenditure of 4B sales tax to Mercantile Garden in the amount of $50,000 to promote new or expanded business development. A motion was made by Councilmember Dover to approve Resolution No. 397. The motion was seconded by Councilmember Polocek and carried the following votes:
AYES: All members shown present NOES: None
PLANNING AND ZONING: CASE NO. 404: CRAIG AND KATHLEEN NOLEN Block 1, Lots 7-11, Queens Court Townhouse Subdivision Mr. Nolen presented the Council with an engineering report as requested at the last meeting. He explained that the construction of new homes would not increase the runoff of water on to Second Street and he would be willing to donate Lot 13 to the City in order to build a retainage pond and/or wall. After lengthy discussion, a motion was made by Councilmember Neal to approve the request for a 20’ building line on Block 1, Lots 7-11 of the Queens Court Townhouse Subdivision. The motion was seconded by Councilmember Polocek and carried the following votes:
AYES: All members shown present NOES: None
CASE NO. 405: MIGUEL G. LUNA501 E. Plum, Block B, Lot 8, Sonora Addition Mr. Luna requested permission to sub-divide Lot 8 of Block B in to 2 lots, 1 being 65’ x 80’ and the other 80’ x 135’. Being that both lots would be more than the 5000 sq ft required for a residential lot, a motion was made by Councilmember Neal to approve the request for a sub-division of the lot. The motion was seconded by Councilmember Dover and carried the following votes:
AYES: Councilmembers Neal, Dover and Polocek NOES: Councilmember Adkins
TRENT MCCLENDON: LONG TERM LEASE OF HANGAR: Catherine McClendon explained to the Council that she and her husband were interested in opening an air charter service at the Sonora Airport, however FAA had certain requirements to begin this venture. Ms. McClendon requested a long-term lease of the hangar they were currently renting. City Attorney Beth Wallace informed the Council that our ordinance provided a 5-year maximum lease contract. Ms. McClendon also needed permission to operate an office from the hangar, water availability, signage and a “No Parking Sign” in front of their hangar for safety purposes when pulling out their plane. A motion was made by Councilmember Neal to approve the 5-year lease of the hangar and have the City Attorney prepare the lease contract. The motion was seconded by Councilmember Polocek and carried the following votes:
AYES: Councilmembers Neal, Dover and Polocek NOES: Councilmember Adkins
INSTALLATION OF SELF SERVICE FUEL FACILITY; REQUEST FOR FUEL DISCOUNTS FOR ANGEL FLIGHT MISSIONS; AND REQUEST FOR AIRPORT FBO LEFT UNLOCKED. A motion was made by Councilmember Dover to table these items until the next meeting in order for staff to research the cost and possibilities of the requests. The motion was seconded by Councilmember Neal and carried the following votes:
AYES: All members shown present NOES: None
NIMS REGULATIONS: Judge Carla Garner presented the Council with the new City/County Emergency Management Handbook and informed them of mandatory training for first line responders such as the Fire Department, Police Department, EMS, County Judge and City Manager. This course can be taken online or COG will offer class and test. Judge Garner asked the Council to appoint an NIMS compliance coordinator to work with her on Emergency Management. No action was taken.
SUTTON COUNTY HISTORICAL SOCIETY AGREEMENT: Beth Wallace submitted the Publicity and Tourism Agreement between the City of Sonora and the Sutton County Historical Society for approval of dates and funds available for use. SCHS requests 97% of Occupancy Tax funds collected be used for day-to-day operational and administrative costs and the agreement begin April 1, 2008. A motion was made by Councilmember Neal to approve the agreement presented. Councilmember Dover seconded the motion and the following votes were cast:
AYES: All members shown present NOES: None
FIRE DEPARTMENT: REQUEST FOR PICKUP AND HIGH CAPACITY WATER TANKS: Rick Cearley, Fire Chief, explained that the tanks on 2 trucks were rusted and needed to be replaced. Polytanks cost approximately $6,000 each but the City could purchase 2 metal tanks for approximately $5,500 + labor. Carl Teaff, Fire Marshal, added that a pump needed to be replaced also. $20,000 was budgeted for vehicles and equipment so a motion was made by Councilmember Polocek to approve the request for a pickup, 2 high capacity metal tanks and a pump and amend the budget for the amount needed. The motion was seconded by Councilmember Neal and carried the following votes:
AYES: All members shown present NOES: None
SIDC: ANNUAL AUDIT: John Paul Friess presented the SIDC annual audit and was pleased to inform the Board that no conditions were stated in the audit. A motion was made by Councilmember Polocek to accept the audit as presented. The motion was seconded by Councilmember Adkins and carried the following votes:
AYES: All members shown present NOES: None
QUARTERLY FINANCIAL STATEMENTS: Mr. Friess explained that the assets for the SIDC looked good with approximately $570,000 available for future projects and they were accruing an average of $23,000 per month from sales tax. A motion was made by Councilmember Polocek to approve the quarterly report as presented. The motion was seconded by Councilmember Adkins and carried the following votes:
AYES: All members shown present NOES: None
BOARD MEMBER: Mr. Friess informed the Council that Jim Phillips had resigned his position on the SIDC Board of Directors and they were recommending the Council appoint Pete Bradley to fill that position. A motion was made by Councilmember Adkins to appoint Pete Bradley to the SIDC Board of Directors. A second was made by Councilmember Polocek and carried the following votes:
AYES: All members shown present NOES: None
PUBLIC HEARINGS: Mayor Lopez opened the public hearings at 5:15 p.m. to discuss proposed projects submitted by the SIDC. John Paul Friess first presented the information regarding a proposed project to provide $200,000 to assist the Ross Family interests in the construction in Sutton County of a six-acre equipment yard and 6,000 square foot office and shop building to be utilized by Helmerich & Payne, Inc. (H&P) for the centralized logistical management of their West Texas drilling operations. The second proposed project discussed was to provide $40,000 to assist Taqueria El Torito #2, owner Luis Vasquez, with start-up costs associated with the expansion of an established business at a new location. The public hearing was closed at 5:40 p.m.
RESOLUTION NO. 398: A Resolution setting a date, time and place for public hearings on the proposed annexation of certain property by the City of Sonora, Texas, authorizing and directing the Mayor to publish notice of such public hearing. A motion was made by Councilmember Dover to approve the resolution setting the annexation public hearings for March 11, 2008 at 5:00 p.m. and March 18, 2008 at 4:00 p.m. The motion was seconded by Councilmember Polocek and carried the following votes:
AYES: All members shown present NOES: None
EMPLOYEE SALARY INCENTIVES: Mr. Polonis informed the Council that the City had specialized employees with certifications that needed additional incentives to stay. Also, the City could not hire personnel due to the oil/gas industry so a possible pay increase for current employees handling the workload was suggested. After lengthy discussion regarding the reasons why certain individuals were listed, a motion to approve the pay incentives and increases for Fernando Ibarra, Brad Hull, Morgan Hiser, Hilda Mata, Lisa Alvizo, Sesario Lozano and Keith Brentnall was made by Councilmember Neal and seconded by Councilmember Polocek. The following votes were cast:
AYES: Councilmembers Neal and Polocek NOES: Councilmembers Dover and Adkins Mayor Lopez broke the tie with an AYE vote.
SENIOR CENTER DONATIONS: The Council was presented with a donation to the Senior Center from Pedernales Electric Cooperative, Inc. in the amount of $1,000.00 and a $300.00 donation from the Sutton County Probation Office. A motion to accept the donations was made by Councilmember Polocek. The motion was seconded by Councilmember Dover and carried the following votes:
AYES: All members shown present NOES: None
BUDGET AMENDMENT POLICY: Beth Wallace explained to the Council that a policy needed to be set regarding the timeliness of budget amendments presented to the Board. Since the auditor and members of the Council preferred a periodic report rather than an end of year ordinance, a motion was made by Councilmember Neal to request staff have Council approval on over-budget and non-budgeted items as needed but have the proper ordinances approved quarterly. The motion was seconded by Councilmember Polocek and carried the following votes:
AYES: All members shown present NOES: None
UNIFORM PROPOSALS: Mr. Polonis recommended that due to the upcoming end of the City’s contract for uniform service, we request bid proposals. Mayor Lopez suggested that pre-bid companies also be searched. A motion to request bids for uniform service was made by Councilmember Dover. The motion was seconded by Councilmember Neal and carried the following votes:
AYES: All members shown present NOES: None
CHARLES MCDONALD: The City Manager informed the Council that oil possibly from oilfield companies and grit from the car washes was being deposited into the wastewater system. Charles stated that he would monitor the businesses connected to the wastewater system at no extra charge to the City. A motion was made by Councilmember Neal to approve the expansion of duties for Mr. McDonald at no extra charge. The motion was seconded by Councilmember Polocek and carried the following votes:
AYES: All members shown present NOES: None
PUBLIC COMMENTS: Mary Humphrey asked the Council to consider giving the recruiting authority for the police department to Officer Tim Jarratt. Chief House added that he had been actively pursuing new recruits however he felt that the City needed to offer more incentives. Councilmember Dover requested street signs be replaced. Mayor Lopez asked that staff investigate building permits issued for a business that was denied a Special Use Permit.
WAIVER FROM UTILITY ORDINANCE: Mr. Polonis explained that the water and sewer service to the Boy and Girl Scout buildings were currently on the same lines and it was cost prohibitive to separate the lines that needed replacing. A motion was made by Councilmember Adkins to grant a waiver to the utility ordinance requiring separate lines for each structure on a lot and allow the utility services to be connected between the two buildings. The motion was seconded by Councilmember Polocek and carried the following votes:
AYES: All members shown present NOES: None
JOINT ELECTION AGREEMENT: Beth Wallace reviewed the Joint Election Agreement with the Sonora Independent School District and had no arguments with the City’s participation. A motion was made by Councilmember Neal to approve the agreement consolidating one polling place for the May 10, 2008 election. The motion was seconded by Councilmember Dover and carried the following votes:
AYES: All members shown present NOES: None
ADJOURNMENT: There being no further business, Mayor Lopez adjourned the meeting at 5:39 p.m. on a motion by Councilmember Polocek and a second by Councilmember Neal.
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